Notes of DIT

Notes of Power Point

What is Power Point?

PowerPoint is a slideshow presentation program that's developed by Microsoft and part of the Microsoft office suite. PowerPoint is used to create and present you’re the presentation. These presentations may be business presentations, educational and informal purposes presentation. The presentations are consisting on slides, which may contain text, images, and other media, such as audio clips and movies.

Components of PowerPoint Interface

Power point users interface consist on the screens, dialog boxes, buttons, panes, and other parts of the application window.

Following are major components of Power Point:

Title Bar:

On the top very first part is called title bar. Title bar contain close, maximize , minimize button along with file name and the Application name.

Menu Tab:

It consists on different menu when we click on any menu then the related commands or display in Pull down list or In Power Point Ribbon. (Depending on version of Power point).

PowerPoint Ribbon:

The Ribbon has tabs which in turn contain groups of buttons for various options; some groups also contain galleries (for example galleries for Themes and Theme Colors).

Quick Access Toolbar :

Is a customizable toolbar placed by default above the Ribbon, here you can add icons for your often used commands.

Slides Pane:

Located on the left side of the interface, the Slides pane shows thumbnails of all the slides in the open presentation.

Slide Area:

Displays the active slide. This is the area where you work the most, typically through adding and editing slide objects.

Notes Pane:

Right below the active slide, this is where the speaker notes are written for the current slide.

Status Bar:

A horizontal strip that provides information about the opened presentation like slide number, applied Theme, etc. It also includes the view and zoom options.

Creating Power Point Presentation

There are two way of creating power point presentation.

Create Blank Presentation:

  1. Click on office Button (File Menu).
  2. Select New Option from List.
  3. Select Blank Presentation.
  4. Click on Create Button.

Creating Presentation with help of Templates:

  1. Click on office Button (File Menu).
  2. Select New Option from List.
  3. Select Installed Templates.
  4. Select Templates from given list.
  5. Click on Create Button.

Creating Slide In power Point:

When PowerPoint opens, the first screen that you will see includes a blank slide. You can title, text and images in given boxes.

If you need more slide then click on Home menu and then select New Slide from Slide group.

Now select the Theme of your slide from given slide layouts.

You can also select Blank Templates.

 You can add more text box. Images or lists from Insert menu.

Adding Text or Others object in Slide:

Create new slide or click on previous slide from slide panel in which you want to add the text or other object.

Normally in new Slide Two placeholders are displayed, one for a slide title, and one for slide text.

Click on Title placeholder and Write the Title.

Now click on other placeholder to write other contents.

If you have blank slide or you want to add more Placeholder then click on the insert menu.

Select Text box from text group.

Draw the text box in your slide.

Write the contents in your text box.

You can also insert other object such as a picture, table, or chart.


Adding Animation in Power Point Slide:

  1. Click on slide in which you want to add animations.
  2. Click Animation Menu (on the menu bar) then Costume Animation from animation group.
  3. The Animation task pane opens to the right.
  4. Click on Add Effect button.
  5. Select The Animation from given list.
  6. You can also set more property (speed, sounds etc) of your Animation, through Double clicking on the slide from below list.


Adding Slide Transition effect:

  1. Select the slide from Slid Pane.
  2. Click Animation (on the menu bar) then select Slide Transition from the given slide transaction galleries.
  3. Select The Timing and some other properties.
  4. If you want to apply the same effects to all slides then click on Apply to all.


PowerPoint Views:

There are different views you can use to look at your PowerPoint presentation and each one has its advantages over the others. The default view in PowerPoint is normal view.

Normal View:

Normal view is the main editing view, where you write and design your presentations. In this View slide pan display on left side where you can see the thumbs of you all slide. When you click on any slide it will be display on the right side.

Slide Sorter View:

Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you create your presentation, and then also as you prepare your presentation for printing.

Notes Page view:

The Notes Page view enables you to view your speaker notes in a page view. Each slide created contains its own Notes Page. You can print these pages out to use as a reference while delivering the presentation.

The Notes page view have two part one contain the slide and other contain the notes box.

Slide Show View:

Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly like an actual presentation. In this view, you see your presentation the way your audience will. You can see how your graphics, timings, movies, animated effects, and transition effects will look during the actual presentation.

Outline View:

This is a great place to start writing your content, to capture your ideas, plan how you want to present them, and move slides and text around. The Outline tab shows your slide text in outline form.


Apply a theme on presentation:

When you open PowerPoint, you’ll see some built-in themes and templates. A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more.

On the Design menu select the theme from given theme galleries. (In Office 10 File tab of the Ribbon, select New, and then choose a theme).


Add pictures in Power Point Slide:

On the Insert tab, do one of the following:

  1. Click on To insert menu.
  2. Click on Picture in illustration group from Insert Ribbon.
  3. Select a picture that is saved on your local drive.


Add speaker notes

You can put helpful facts and notes in the speaker notes, and refer to them as you present.

To open the notes pane, at the bottom of the window, click Notes notes button in PowerPoint .

Click inside the Notes pane below the slide, and begin typing your notes.


Changing the Background Color, Image or Texture:

  1. Click on Design Menu.
  2. Select Background Style from Background group from Ribbon.
  3. Select Format Background.
  4. Now Select Fill from appearing Dialog Box.
  5. You can also Right click on Slide and then select “Format Background”.
  6. Now Select the Solid Fill and then chose the color or picture or texture.
  7. If you want to apply picture as background then select the File button and chose the image from your store images in drive.


Customize Slide Show in power Point

When you create a custom show in PowerPoint, you can adjust a presentation for different audiences. Use a custom show to present only certain slides from your presentation, or to create a hyperlink to a group of slides in your presentation.

To create a Custom Slideshow in PowerPoint 2007

  1. Create or open a presentation that has more than one slide.
  2. Select the SLIDE SHOW tab.
  3. Click Custom Slide Show to expand the menu, and then select Custom Shows.
  4. Click New to create a custom Show or Edit an existing one.
  5. The Custom Shows window in PowerPoint. Three shows are currently added.
  6. Give a distinctive name to your show, select the appropriate slides and click the Add button. Use the arrows on the right if you want to change the slide order in your custom show.
  7. Click OK to apply changes.

Hide Slides in PowerPoint 2007

In PowerPoint presentation, you can hide certain slides to customize the presentation for different audiences. For example, you may have a slide containing 10 slides and you want to hide some slide when presenting to a specific audience.

To hide slides in a PowerPoint 2007 in presentation:

  1. Select The Slide Which you want to hide.
  2. Click on Slide Show from menu.
  3. Select Hide Slide from Set up group from Hide Slide Ribbon.
  4. You can aloes Right-click the slide which you want to hide from Slide Pan.
  5. Click Hide Slide.
  6. The hidden slide icon will appear beside the hidden slide
  7. To unhide a slide, right-click the slide that you want to show, and then click Hide Slide again.