Notes of Microsoft Word 2007

What is Microsoft Word?

Microsoft Word is a word processing software application that enables you does easily create both simple and complex documents, such as memos or reports. Microsoft Word provides tools to enable you to check spelling of your document create merge letters and add graphics to enhance your written information.

Advantages of Ms Word

Microsoft Word is the word processing component of the Microsoft Office Suite, and is one of the most extensively used computer applications.

Its advantages include:

Availability:

One of the advantages of using Microsoft Word is that it is available practically everywhere. Word comes standard on many PCs. You can typically find it on your work computer, computers at school and your home PC.

Integration with Office Programs

Another benefit of using Microsoft Word is that it easily integrates with other Microsoft Office programs. For example, if you have a spreadsheet that you created on Microsoft Excel, you can easily paste it into a Word document.

Instant Help

While you are creating a document, Word also helps you make sure that it is the best it can be. When you misspell a word, Microsoft Word will immediately underline it. You can then click on the word and get suggested spellings. If you type a sentence that has poor grammar, Word will underline the sentence for you. Microsoft word also provides autocorrect facility.

Document Flexibility

Word lets you create simple word-processing documents like letters and reports and make them as basic or as jazzed-up as you wish -- you can add color, use clip art, write in a variety of fonts and sizes, and use tables, borders and bullet formatting.

Microsoft word also provide many and many tools for writing verity of document just like bullets and numbering, table, index table, table of contents and column etc.

Elements of the Environments of Microsoft word 2007

When we open the ms word 2007 then the following elements are observed:

Very first bar at the top is called title bar which contain close maximize and minimize button and in the center the document name and on left side it contain Quick Access toolbar.

The Ribbon

The most outstanding feature of Word 2007 is the Ribbon, which replaces the menus and toolbars found in previous versions of Microsoft Word. The ribbon consists of three areas:

Tabs - these are at the top of the ribbon, eg Home, Insert, Page Layout, etc.

Groups - each tab has its own set of groups - eg the Home tab contains the Clipboard, Font, and Paragraph etc. Some groups also have a small button in the lower right-hand corner known as the Dialog Box Launcher from which further options are available. When a different tab is selected, the groups change accordingly.

Commands : these are the buttons, boxes or menus relative to each group, eg the alignment, and bullets and numbering buttons are in the Paragraph group, while Finand Replace are in the Editing group. (Note: resting the mouse pointer on a command will display a tip describing the feature.)

The Office Button

In the top left-hand corner of the window is the Office button, from where you find commands to open, save, print and close your file.

Quick Access Toolbar

Next to the Office button is the Quick Access Toolbar, which contains items you use regularly, e.g. the Save button, and the Undo and Redo last action buttons.

The Status Bar

The status bar at the bottom of the window can display items such as the current page number, section, number of words in the document, etc. Right-click the bar, to selects the options you require.

Zoom Slider

In the bottom-right hand corner of the window, on the status bar, is the Zoom slider. To view your document at different percentages, click the plus or minus buttons.

Document View Buttons

These are situated next to the Zoom Slider. Simply click one of the five buttons to view your document as Print Layout, Full Screen Web Layout, Outline or Draft.

Creating a new Blank Document In MS Word

1. Click on office button

2. Click on New Button

3. Select Blank Document

4. And click on Create Button.

Creating a new document from template In MS Word

Click on office button on the upper left corner of then screen

Click New and in the left side install template

Select any template i.g. Urban Latter

Click on create button

Opening an Existing Document In MS Word

1. Click the Office button.

2. The Recent Documents list will show the last few files you have opened. If the file is one of these, simply click it.

3. To open a file not shown, click the Open icon on the left, then navigate to the correct folder to locate it.

Saving a File as a Word 2007 Document

Always save a new file as soon as you create it, and then save it regularly while you work on it.

Click the Office button, then click Save.

Select The location where you want to save your file.

By default its save in My Documents folder.

In the File Name box, type in a meaningful name of your choice. File names can be up to 255 characters long.

When you save a new file in Word 2007, by default it will be saved as a .docx file, allowing you to use the new features specific to Word 2007.

Click on Save. From now on your file can be saved by clicking the Save button in the Quick Access toolbar.

Closing Files

To close a file, click the Office button and then click on the Close

To close Word completely, click the Exit Word button

Home Tab

This tab is the basic word processing tools, like for example, size, font, color, style, etc. You will find that we use this tab our most of the time.

Font Group:

This Group contains The following Option;

Font List:

✔Select the text you wish to modify.

✔Click the drop-down arrow next to the font style box on the Home tab. The font style drop-down menu appears.

✔Move your cursor over the various font styles. A live preview of the font will appear in the document.

✔Click the font style you wish to use. The font style will change in the document.

Clear Formatting command

Clear all the text formatting from the seleceted text leaving the plain text.

Line Color and Text color:

1- Select the text you wish to modify.

2-Left-click the drop-down arrow next to the font color box or Line color box on the Home tab. The font or Line color menu appears.

3-Move your cursor over the various font colors. A live preview of the color will appear in the document.

4-Left-click the font color you wish to use. The font color OR line will change in the document.

5-Aa (Change Case) List:

This command is used to change the writing case of the text.

To Change the Text Case:

1- Select the text you wish to modify.

2- Click the Change Case command in the Font group on the Home tab.

2- Select one of the case options from the list.

Grow font Command

Shrink Command:

This command is used for decrease the font size. To decrease the font size

1- Select the text

2- Click on Home Font Group and shrink button

Grow Font

This command is used for increase the font size. To increase the font size

1- Select the text

2- Click on Home Font Group and Grow Font button

Paragraph Group

Aligning Text in MS Word

To change the alignment of text, first select it, then select the

Home tab, Paragraph group, and click one of the alignments.

Align Left(Ctrl+L): For Left Alignment

Align Right (Ctrl+R): For Right Alignment

Align Center (Ctrl+E): For Center Alignment

Align justify (Ctrl+J): For Center Alignment

Indenting Text In MS Word

Do not indent text with the space bar. On the Home tab, Paragraph Group,

Click the Increase Indent button or decrease indent button to indent a complete paragraph.

To indent just the first line, select the paragraph, and then drag the First Line Indent on the ruler. (If the ruler is not visible, click the View Ruler button at the top of the right-hand scroll bar.)

Line Spacing in MS Word

On the home tab of the ribbon, look for the paragraph group. Then click on the Line Spacing button, as shown in the image below.

Select your desired line spacing. By default in Word 2007 the line spacing is set to 1.15. From this menu you can select to have your line spacing set to 1, 1.15, 1.5, 2, 2.5 or 3. If you want a more granular line spacing (say 1.63, 1.05 or maybe 12pt or 23pt or anything like that), you can click on the Line Spacing Options item in the Line Spacing Menu.

Borders and Shading in MS Word

Borders and shading help you to emphasize information and guide a reader's eye through a document. When adding borders and shading, remember that they are both applied to entire paragraphs. This document covers the following options for adding borders and shading to paragraphs.

1- Borders and Shading Options: Ribbon Option

2- Borders and Shading Options: Dialog Box Option

Borders and Shading Options: Ribbon Option

Use the Home command tab to quickly add borders and shading to paragraphs or on selected text. Both borders and shading can be applied to the same paragraph.

Adding Borders and Shading

1. From the Ribbon, select the Home command tab Within the Paragraph section, the Shading and Border options are available.

2. Select the paragraph(s) or text to which you want to add shading and/or border(s)

3. To add a border, click BORDERS select the desired border option

4. To add shading, click the next to SHADING select the desired shading option

Removing Borders and Shading

1. Select the paragraph containing the border or shading you want to remove

2. To remove the border, click BORDERS select No Border

3. To remove the shading, click thenext to SHADING select No Color

Borders and Shading Options: Dialog Box Option

To view the Borders and Shading dialog box:

1. Select the paragraph(s) or text to which you want to add shading and/or border(s)

2. From the Ribbon, select the Home command tab

3. Within the Paragraph section, click BORDERS select Borders and Shading(from appearing list0 The Borders and Shading dialog box appears.

Adding Borders

1. Select the Borders tab

2. From the Style scroll box, select the desired border style

3. From the Color pull-down list, select the desired border color

4. From the Width pull-down list, select the desired border width and Click OK

Removing Borders and Shading

1. Select the paragraph containing the border or shading you want to remove

2. To remove the border, click BORDERS select No Border

3. To remove the shading, click thenext to SHADING select No Color

Borders and Shading Options: Dialog Box Option

To view the Borders and Shading dialog box:

1. Select the paragraph(s) or text to which you want to add shading and/or border(s)

2. From the Ribbon, select the Home command tab

3. Within the Paragraph section, click BORDERS select Borders and Shading(from appearing list0 The Borders and Shading dialog box appears.

Adding Borders

1. Select the Borders tab

2. From the Style scroll box, select the desired border style

3. From the Color pull-down list, select the desired border color

4. From the Width pull-down list, select the desired border width and Click OK

Adding Shading

1. Select the Shading tab

2. From the Fill pull-down list, select the desired fill effect

3. OPTIONAL: Under Patterns, from the Style pull-down list, select the desired pattern style

4. OPTIONAL: Under Patterns, from the Color pull-down list, select the desired pattern color and Click OK

Inserting Bullets and Numbering in MS Word

There's more than one way to start a bullets list, but one of the most popular is where you automatically create lists as you type. If you need a bulleted list, just type an asterisk (*) followed by a space. The asterisk turns into a bullet and your list is started. When you've finished typing the first item in your list, press ENTER and a new bullet will appear on the next line.

To automatically create numbered lists, type the number one and a period (1.), followed by a space. This is new for Word 2007; in previous versions you had to press ENTER before the list started.

Every time you press ENTER at the end of the list you get a new bullet or number, but if you press ENTER again, the last bullet or number disappears and you're ready to start a new paragraph on a new line.

The Bullets & Numbering buttons in the ribbon-based versions of Microsoft Word are found in the Paragraph section of the Home tab. Each have a drop-down menu featuring the gallery of built-in choices (it will also show you ones you ve used recently), as well as menu items for creating your own numbering scheme:

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1. To use the default bullets or numbering simply click the bullet button or numbering button

2. This will then be added to your document and will continue with each press of the enter key.

3. Click the button again to turn this off.

4. You can also apply bullet points or numbering at a later stage by highlighting the required text and click the button.

To Remove Bullets and Numbering

1. Highlight the text and click the bullet or numbering button and select None to remove bullets or numbers.

2. You can also remove a bullet by placing the cursor next to the bullet and pressing the backspace key.

Formatting

Various different styles of bullets and numbering systems can be accessed by clicking the down arrow on the numbering or bullet button. For a wider choice, click define new bullet or define new numbering system. Here you can use pictures, symbols and different fonts for your lists.

Change the starting number

1. First highlight the list

2. Right mouse click on the highlighted list and select Set numbering value.

3. Set Value will change the first number in the list. Here it is set to 2.

4. You can also start a new list or continue from the previous list numbers.

Sorting a List In MS Word

Word 2007 has a number of options for sorting lists. This can be lines of text, paragraphs, numbers or actual lists of data.

1. Highlight the items to be sorted

2. From the home tab select the sort button from paragraph group.

3. Then various options can be picked, sorting both ascending and descending.

4. You can also sort by more than one option.

5. Once you have selected the options you require click ok.

Word 2007 Indenting

Indenting allows you to control the amount of blank space to the left and right of the individual paragraphs of your Word 2007 document. There are four basic types of indenting in Word 2007: Left indent Every line of the paragraph is spaced a set amount away from the left margin. This paragraph is formatted with a half inch left indent. The document has a one inch left margin, and the text of this paragraph is set in an extra half inch from that.

Right indent Every line of the paragraph is spaced a set amount away from the right margin. This paragraph is formatted with a half inch right indent. The document has a one inch right margin, and the text of this paragraph is set in an extra half inch from that.

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First line indent The first line of the paragraph is spaced a set amount further away from the right margin than the rest of the lines of the paragraph. This paragraph is formatted with a half inch first line indent. The first line is indented one half inch away from the left margin, and the rest of the lines of the paragraph reach the margins.

Hanging indent Every line after the first line of the paragraph are spaced a set amount further away from the right margin than the first line. This paragraph is formatted with a half inch hanging indent. The first line of the paragraph reaches the margins, and the rest of the lines in the paragraph are indented one half inch.

Adjusting Left and Right Paragraph Indentation from the Ribbon

Increase Right Indent - Select the paragraphs you wish to indent. On the Home tab, in the Paragraph group, click on the Increase Indent icon to increase the right indent one half inch. Decrease Right Indent Select the paragraphs you wish to format. On the Home tab, in the Paragraph group, click on the Decrease Indent icon to decrease the right indent one half inch.

Setting Left and Right Indents Select the paragraphs you wish to indent. On the Page Layout tab, in the Paragraph group, type the size of indentions you want in the Left and Right fields (Or click on the up or down arrows within the Left and Right field boxes to adjust the indent 0.1 inch at a time).

Adjusting Indentation from the Paragraph Dialogue Box

Notice the small icon in the bottom right hand corner of the Paragraph group. Clicking on this icon opens up the Paragraph dialogue box.

First, select the paragraphs you wish to indent.

Then, on the Home tab, click on the small dialogue box icon in the bottom right hand corner of the Paragraph group to open the Paragraph dialogue box.

You can type the size of left or right indents you want in the Left or Right fields, or you can click on the up and down arrows on the right side of those fields to adjust the size 0.1 inch at a time.

The Special drop down field box allows you to choose between First line and Hanging indents, and the By field allows you to set the size of the first line or hanging indent.

Click OK to apply the changes you have made.

Adjusting Indentation from the Ruler

You can adjust the indentation of paragraphs using the slider controls located on the ruler. When the ruler is turned on, it appears just below the ribbon. (To turn on the ruler, click on the View tab and put a check in the Ruler checkbox on the Show/Hide group.) Clicking and dragging the upward pointed slider along the ruler moves the left indent. The downward pointed slider will move along with it. Clicking and dragging the downward pointed slider adjusts the indentation of the first line in the paragraph (the left indent slider will remain in place as you drag the first line slider). There is also another slider (not pictured here) on the right side of the ruler for adjusting the right indent.

Styles in MS word

The use of Styles in Word will allow you to quickly format a document with a consistent and professional look. Styles can be saved for use in many documents.

Apply Styles

There are many styles that are already in Word ready for you to use. To view the available styles click the Styles dialog box on the Styles Group in the Home Tab. To apply a style:

1. Select the text

2. Click the Styles Dialog Box

3. Click the Style you choose

Creating New Styles

you can create styles for formatting that you use regularly. There are two ways to do this: New Styles or New Quick Styles.

New Styles
To create a new style:

1. Click the Styles Dialog Box

2. Click the New Style Button

3. Complete the New Style dialog box.

4. At the bottom of that dialog box, you can choose to add this to the Quick Style List or to make it available only in this document.

Style Inspector

To determine the style of a particular section of a document:

1. Insert cursor anywhere in the text that you want to explain the style

2. Click the Styles Drop Down Menu

3. Click the Style Inspector Button

Finding Text In MS Word

Word allows you to find specific text in a variety of ways. You may choose to view each occurrence of the text individually; see all occurrences selected at once, or highlight all occurrences even after the Find and Replace dialog box is closed.

Accessing the Find and Replace Dialog Box

To find text, you must first access the Find and Replace dialog box.

1. Windows: From the Home command tab, in the Editing group, click FIND or press Windows: Press [Ctrl] + [F]

Finding Individual Occurrences

1. In the Find what text box, type the text you want to search for

2. Click FINDNEXT

3. The first occurrence of the text is highlighted.

To highlight all occurrences:

This option will highlight all occurrences of your text until the Find and Replace dialog box is closed.

1. Access the Find and Replace dialog box

2. In the Find what text box, type the text you want to search for:

3. Click Reading Highlight and select Highlight All

To clear all highlighting:

1. Access the Find and Replace dialog box

2. Click READING HIGHLIGHT select Clear Highlighting
All highlighted text returns to normal.

3. To close the Find and Replace dialog box, click CLOSE
OR
Click CANCEL

Replacing Text in MS Word

Word allows you to choose how to replace text in your document. You may choose to replace all occurrences of a particular word or phrase or look at each occurrence before deciding which to replace.

Accessing the Find and Replace Dialog Box

1. From the Home command tab, in the Editing group, click REPLACE
The Find and Replace dialog box appears, with the Replace tab displayed.
Access the Find and Replace dialog box

2. In the Find what text box, type the text you want to be replaced

3. In the Replace with text box, type the text that you want to insert

4. Find the first occurrence of your text, click FIND NEXT

5. The first occurrence of the text is highlighted.

6. Now select the Replace Button. If you want to replace all word match with your text then click on Replace All.

Advanced Options

Word provides additional options to further refine your search.

The following list defines the available search options:

Search
Selects whether Word should search for instances of the text below the insertion point (down), above the insertion point (up), or throughout the entire document (all). The default choice is Down.

Match case

Returns only those instances of the text that have the same case (i.e., uppercase or lowercase) as the text in the Find what text box.

Find whole words only

Returns matching whole words only. Word will not return words that contain your text within them.
EXAMPLE: If you search for the, this option will ensure that words such as theater or theme are not included in the search results.

Use wildcards

By using certain characters, allows you to search for very specific words or phrases.
EXAMPLE: Searching for b?ll will find words with any one character between b and ll, such as ball, bill, and bull.

Sounds like (English)

Searches for both exact matches of your text and other text that may sound or look similar to your text.

EXAMPLE: Searching for color will find the words collar and caller.

Find all word forms

Searches for all related forms of your word.

EXAMPLE: If you search for is, Word would also find the forms was and were.

Format
Allows you to search for text with specific formatting, as well as replace text with specific formatting.
EXAMPLE: If you search for occurrences of the word Sincerely that were in Times New Roman font, you could replace them with the words Yours Truly in Calibri font.

Special
Allows you to search for special characters (e.g., dashes or paragraphs), as well as replace them in your document.

No Formatting

This will clear any formatting requirements (e.g., searching for text in a specific font) that were set in previous searches.

Windows only:

Match Prefix

Searches for words beginning with your entry.

Match Suffix

Searches for words ending with your entry.

Ignore punctuation characters

Returns text that is similar to your text, but contains punctuation within it.
EXAMPLE: If you search for recreated, your search results would also include instances of re-created.

Ignore white-space characters

Finds text that is similar to your text, but may contain spaces in different places.
EXAMPLE: If you search for Annamarie, your search results would also include instances of Anna Marie.

Insert Tab in MS Word

How we insert the cover page

1. Click the Insert tab and, in the Pages group, click the Cover Page button.

2. A fat, fun menu full of various cover-page layouts appears.

3. That cover page is immediately inserted as the first page in your document. Then Word displays it onscreen for further editing.

4. Click the bracketed text on the cover page and type the required replacement text.

5. Repeat Step 4 until the cover page looks the way you like it.

6. To remove a cover page you've inserted, choose the Remove Current Cover Page command from the Cover Page menu.

7. It helps to have the insertion pointer on the cover page to delete it.

Insert or create a table in MS Word

In Microsoft Office Word 2007, you can insert a table by choosing from a selection of preformatted tables complete with sample data or by selecting the number of rows and columns that you want. You can insert a table into a document, or you can insert one table into another table to create a more complex table.

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Creating table by table templates

You can use table templates to insert a table that is based on a gallery of preformatted tables. Table templates contain sample data to help you visualize what the table will look like when you add your data.

1. Click where you want to insert a table.

2. On the Insert tab, in the Tables group, click Table, point to Quick Tables, and then click the template that you want.

3. Replace the data in the template with the data that you want.

Use the Table menu

1. Click where you want to insert a table.

2. On the Insert tab, in the Tables group, click Table, and then, under Insert Table, drag to select the number of rows and columns that you want.

Use the Insert Table command

You can use the Insert Table command to choose the table dimensions and format before you insert the table into a document.

1. Click where you want to insert a table.

2. On the Insert tab, in the Tables group, click Table, and then click Insert Table.

3. Under Table size, enter the number of columns and rows.

4. Under AutoFit behavior, choose options to adjust the table size.

Draw a table

You can create a table by drawing the rows and columns that you want or by converting text to a table.

1. Click where you want to create the table.

2. On the Insert tab, in the Tables group, click Table, and then click Draw Table.

3. The pointer changes to a pencil.

4. To define the outer table boundaries, draw a rectangle. Then draw the column lines and row lines inside the rectangle.

5. To erase a line or block of lines, under Table Tools, on the Design tab, in the Draw Borders group, click Eraser.

6. Click the line that you want to erase. To erase the entire table, see Delete a table or clear its contents.

7. When you finish drawing the table, click in a cell and start typing or insert a graphic.

Adding a Picture to a Word 2007 Document

1. Move the cursor to the page on which you want to add a picture.

2. Open the Insert tab on the Ribbon and click the Picture button in the Illustrations group.

3. Browse through the folders and files on hard drive until you find the picture or graphic that you want.

4. Click the file and then click the Insert button.

5. The picture appears on the page.

Positioning Images

Once you have inserted an image into your document, you can easily position or resize it as needed.

1. Click and hold the center of the image. The cursor turns into a four-headed arrow when you are able to move the image.

2. Drag the image to the desired location

3. Release the mouse button the image is now in the desired location.

Wrapping Text

Once you have inserted a picture into your document, you can control the way text will wrap around it. Word has two options for wrapping text around an image: the quick menu option and the command tab option.

Wrapping Text: Quick Menu Option

1. Right click the image select Text Wrapping the desired wrapping option

Wrapping Text: Command Tab Option

Once you insert an image, the Picture Tools Format tab appears.

1. On the Picture Tools Format tab, click TEXT WRAPPING select the desired wrapping option
NOTE: The In Line With Text option forces an image to align with the line of text in which it was inserted, making it impossible to move the image freely. To allow an image to be moved freely within your document, choose an option other than In Line With Text.
Picture Tools Command Tab Options

Once you have inserted a picture into your document, many options can enhance the look of your image. The Picture Tools command tab lets you change the appearance of your image by providing options such as line style, transparency, contrast, changing color, and cropping.

To access the Pictures Tools command tab

1. Select an image Under the Picture Tools tab, the Format command tab appears.

Adjust Group

Allows you to edit the picture (e.g., adjust brightness, contrast, color), and also undo any changes you make.

Picture Styles Group

From here you can apply preset or custom picture styles (e.g., image shape, border, effects).

Inserting Clip Art

Clip art is a picture or graphic that can be inserted into a word processed document. Clip art comes in a wide variety of formats and styles, from a simple cartoon to a photographic image. Microsoft Word comes with its own clip art collection that you can use.

To insert a piece of Clip Art, do the following:

1- Position your cursor at the end of your text

2- From the menus at the top of Word, click on the Insert tab

3- Locate the Illustrations panel, and the Clip Art item:

When you click on the Clip Art item, you should see a new area appear to the right of Microsoft Word:

To see all the clip art click inside of the Search For box at the top. With your cursor flashing inside of the textbox, click the GO button.

Insert shapes in MS Word

To insert shapes in a document:

1) Open Microsoft Word document.

2) Click the 'Insert' tab. (The 'Insert' tab appears.)

3) From the 'Shapes' group, click the 'Shapes' drop-down list.

4) Select the appropriate shape.

5) Drag the shape on the document to view it.

Insert SmartArt in a document

Microsoft Word 2007 enables you to insert SmartArt graphics in a document for visual illustration. There are different types of SmartArt graphics, such as Process, Hierarchy, Cycle, or Relationship. Each type contains different layouts.

To insert SmartArt in a document:

1) Open Microsoft Word document.

2) Click the 'Insert' tab. (The 'Insert' tab appears.)

3) From the 'Illustrations' group, click the 'SmartArt' option. (The 'Choose a SmartArt Graphic' dialog box appears.)

4) Click the 'All' tab.

5) Click the appropriate SmartArt from the list.

6) Click 'OK'.

Insert a chart in MS Word 2007

Charts are an essential tool in most business analyses and most statistic reports.

To start press the Chart button located in the Illustration group in the Insert tab on the Ribbon:

A new Insert Chart dialog will appear:

Select the type of chart from the list on the left and select one of the templates for this type of chart on the right and click on Ok button.

Your chart will be inserted in your Word document and a new instance of MS Excel will open:

To edit the table and set the value on your own requirement of the range you will change the number of entries in the chart.

If we close the MS Excel instance, but later decide that we want to edit our chart we can easily reopen MS Excel. Click on the table. New tabs will appear on the ribbon. Select the Design tab and press the Edit Data button in the Data group:

And the MS Excel instance will reopen.

The chart behaves like a normal object in a sense that you can edit its size, font style, etc.

Create the Bookmark

Bookmark is one of the best facilities of MS-Word. Bookmark is just like a mark. We can use it to identify location or text for future reference. You bookmark some important thing in a large content of MS-Word and then If you want to locate that text again then there will be no need to scroll through long matter. You can easily locate the bookmark that you have already marked by using Go option.

1. Open Microsoft Word 2007.

2. Select the sentence that is to become the target of the link.

3. Click Insert | Bookmark.

4. Type a name for the bookmark in the Name field.

5. Click Add.

Create a hyperlink to a document, file, or Web page

1. Select the text or picture that you want to display as the hyperlink.
On the Insert tab, click Hyperlink in the links section.

2. Once open do one of the following:

3. To Linking the text in existing document, in the left-hand pane, select Place in this document and Click the name of the bookmark that was created.

4. Click OK.

5. To link to an existing file or Web page: Under Link to click Existing File or Web Page and then type the address that you want to link to in the Address box. If you don't know the address for a file, click the arrow in the Look in list, and then navigate to the file that you want.

6. To link to a file that you haven't created yet: Under Link to click Create New Document, type the name of the new file in the Name of new document box, and then, under When to edit, click Edit the new document later or Edit the new document now.

Cross-references

If you are writing a manual or another type of reference document, you may want to include cross-references within the text to refer the reader from one part of your document to another. You could, of course, type these cross-references manually. As you revise your document, however, there is a good chance that the pagination, section headings, figure numbers, and so on will change, requiring you to update all of your cross-references. You can avoid this quagmire altogether if you insert the parts of your cross-references that will need updating as fields. This way, Word can update them for you as needed.

Note: - If you want to insert cross-references to headings, you need to format your headings with heading styles or outline levels first.

To insert a cross-reference field, follow these steps:

1. Click at the spot where you want the cross-reference to go.

2. Choose Insert, Link Group and Cross-reference to display the Cross-reference dialog box.

The Cross-reference dialog box allows you to specify the type of item you want to reference and the information you want to appear in your document.

3. Display the Reference Type drop-down list and select the type of item you want the cross-reference to point to. If you want to refer to a heading in your document, for example, choose Heading. The Insert Reference To and For Which [Reference Type] lists in the dialog box change dynamically to present the options available for the reference type you choose.

Note To insert cross-references to figures, tables, and equations, you need to use Word's caption feature. For more information, search Word's help system for the word caption.

4. In the Insert Reference To list, select the type of information that you want to appear in the text. Using the preceding example, if you chose Heading as the reference type, you would select Heading Text in this list to insert the heading name as a field, or you would select Page Number to insert the page number on which the heading appears as a field.

5. In the For Which [Reference Type] list, select the specific item that you want to reference.

Note Mark the Include Above/Below check box if you want to insert the word above or below at the end of the field, depending on whether the target of the cross-reference is above or below the reference itself in the document.

6. Click the Insert button to insert the field in your document.

7. If you have more cross-reference fields you'd like to insert now, click outside of the dialog box to activate your document, click at the next location where you want to insert a cross-reference field, click the title bar of the Cross-reference dialog box to activate it again, and then repeat steps 3 to 6. When you're done, click the Cancel button.

If you use cross-reference fields, your cross-references update automatically.

To update a cross-reference field, click it and press F9. If you want to update all of the fields in your document, press Ctrl+A to select the entire document before pressing F9. To delete a cross-reference field, drag over it and press the Delete key.

Header and Footer in MS Word

You can make your document look professional and polished by utilizing the header and footer sections. The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Headers and footers generally contain information such as page number, date, document name, etc.

To Insert a Header or Footer:

1. Select the Insert tab.

2. Click either the Header or Footer command. A menu appears with a list of built-in options you can use.

3. Left-click one of the built-in options and it will appear in the document .OR

4. Left-click Blank to select it or directly click on Edit Header or Footer.

5. The Design tab with Header and Footer tools is active

6. Type information into the header or footer and Insert the Date or Time into a Header or Footer and Page number etc.

Make the first page header or footer different from the rest of the pages

1. On the first page of the document, double click the header or footer area.

2. Under Header & Footer Tools, on the Design tab, in the Options group, select the Different First Page check box.

Use no header or footer on the first page

On the first page of the document, double click the header or footer area.

Under Header & Footer Tools, on the Design tab, in the Options group, select the Different First Page check box.

Note: - If the Different First Page check box is already checked, do not clear it. Go on to the next step.

In the First Page Header or First Page Footer area, delete the contents of the header or footer.

Create odd and even headers or footers in a document that does not yet use headers or footers

1. Click an odd-numbered page, such as the first page of your document.

2. On the Insert tab, in the Header & Footer group, click Header or Footer.

3. In the gallery of headers or footers, click a design labeled (Odd Page), such as Austere (Odd Page).

4. Under Header & Footer Tools, on the Design tab, in the Options group, select the Different Odd & Even Pages check box.

5. Under Header & Footer Tools, on the Design tab, in the Navigation group, click Next Section to advance the cursor to the header or footer for even-numbered pages.

6. Under Header & Footer Tools, on the Design tab, in the Header & Footer group, click Header or Footer.

7. In the gallery of headers or footers, click a design labeled (Even Page), such as Austere (Even Page).

Make the header or footer different in each section or chapter

If your document is divided into sections, you can vary the headers and footers so that they display different content for each section. For example, if your document is divided into chapters by using section breaks, the chapter title can be displayed in the header of each chapter.

1. On the Insert tab, in the Header & Footer group, click Header or Footer.

2. Click Edit Header or Edit Footer.

3. On the Headers & Footers tab, in the Navigation group, click Link to Previous to break the connection between the header or footer in this section and the previous section.

4. Change the existing header or footer, or create a new header or footer for this section.

5. In the Navigation group of the Design tab (Header & Footer contextual tab), click Next Section to advance the cursor to the header or footer of the next section.

6. On the Headers & Footers tab, in the Navigation group, click Link to Previous to break the connection between the header or footer in this section and the previous section.

7. Change the existing header or footer, or create a new header or footer for this section.

8. Repeat the previous three steps for all of the sections in the document.

Add Page Numbers to Documents

If you re creating a large document with several pages you might want to add page numbers to keep them in order.

To add page numbers, open your Word document and click the Insert tab on the Ribbon and select Page Number. From here select where you want the page numbers to appear in the document and choose from the gallery of page number formats.

After you ve selected the page number format Headers & Footer Tools open in the Design tab. From here you can change different options such as Different Odd & Even Pages.

If you go to Print Preview, you can see how the page numbers will look when the document is printed out. If it doesn t look how you like it, you can close out of Print Preview and choose another.

Adding a Text Box in Word 2007

1. Select the Insert tab from the ribbon or toolbar.

2. Determine where you want to place your text box.

3. The text box will ignore the margins that have been set for your document, so you can place it anywhere you like.

4. Click the "Text Box" icon in the Text section of the menu.

5. Choose one of the predefined styles or click the Draw Text Box menu item at the bottom of the drop-down menu or draw text box.

6. If you choose to draw your own text box, click on the document where you want to place the upper left corner of the box and hold the mouse button down. Drag the mouse down and to the right to design the shape of your text box. Release the mouse button when you're done drawing.

7. Move your text box by clicking the edge of it, which selects the box, and then clicking and dragging the box to a new area in the document.

8. Fill in your text by clicking inside the box and typing.

9. If you selected one of the predefined text box styles, you may need to right-click inside the box and choose "Remove content control" before you can edit or delete the sample text.

10. Change any other options for your text box under the Format tab that appears when you select your box.

11. You can change the background color of the box and all details for the font. You can add shadow effects and change the text wrapping style. You can decide whether your text box should always be on the top layer or if the main content of the document should be allowed to overlap the box.

Using WordArt in Word

You can use WordArt to make display text (e.g., the heading of your document) more eye-catching. WordArt can be resized, moved, and edited to fit your needs

Creating WordArt

1. WordArt can be added to your document using a button on the Insert command tab.

2. From the Insert command tab, in the Text group, click WORDART

3. The WordArt Gallery dialog box appears.

4. From the WordArt Gallery, select the desired style

5. The Edit WordArt Text dialog box appears

6. In the Text text box, type your text

7. To format your text, from the Font or Size pull-down lists, make the desired selections

8. To change the font style, click BOLD or ITALIC

9. Click OK

10. Your WordArt is placed in the document and the Format command tab appears.

Editing WordArt

1. You can easily change the spelling or wording of the WordArt you have created.

2. Select the appropriate piece of WordArt by clicking it once

3. From the Format command tab, in the Text group, click EDIT TEXT

4. The Edit WordArt Text dialog box appears.

5. Make the desired changes

6. Click OK

7. To edit the style of your WordArt, refer to Editing WordArt.

How to Add Drop Cap

A drop cap is when the size of the initial letter of the paragraph is exaggerated. Thus, this letter drops down into the lines of text below it.

Add the Drop Cap

1. Highlight the paragraph that will contain the drop cap.

2. Click the Insert tab.

3. In the Text section, click Drop Cap.

4. Select either Dropped or In margin.

Remove the drop cap:

1. Highlight the paragraph that will contain the drop cap.

2. Click the Insert tab.

3. In the Text section, click Drop Cap.

4. Select either None.

Insert The Date and time

1. Click the Insert tab.

2. Click the Date & Time button.

3. Then click the Language list arrow, and then select a language.

4. Then select the Update automatically check box.

5. Click the date and time format you want.

6. To set the current date and time based on your computer clock, click Default.

7. Click OK.

Insert Object

Microsoft has introduced a feature to insert one program in another. We can insert a Power point presentation in Microsoft Word. It has been there from Office 2003 version.

Steps to Insert Object in Microsoft word:

1) Click on Insert menu and Click on Object on text Ribbon.

2) We will get the different Office programs to be inserted as object onto the document.

3) A Power point Presentation has been selected to be inserted in to the document as an object.

4) This is a very helpful since a program like Excel in Word would make the numerical data to be entered very easily.

Insert Symbol and Special Character

At some point or other, you will need to insert symbols or special characters in your Word 2007 document. Unfortunately, symbols and characters like foreign currency symbols don't appear on your computer keyboard. That means you'll need to do a little extra work to insert them in your document.

To insert a symbol or special character into your document, follow these steps in Word 2007:

1. Position the cursor where you would like to insert the symbol or character

2. Open the Insert ribbon

3. Click Symbol in the Symbol section

4. A menu will appear with a small selection of symbols

5. If you don't see the symbol or character you'd like to insert, click More Symbols

6. Use the controls to select between symbols and special characters. Additional tools on the symbols tab will help you expand or narrow your selection

7. When you find your symbol or special character, click it and then click Insert

8. When you're done, click Close

The symbol or special character will appear at the appropriate place in your document.

Equations in Microsoft Word

1. To begin, place your cursor at the point in the document where you want to insert the mathematical content. Then, open the Insert tab on the Word ribbon and click Insert Equation. (Click any image for a larger view.)

2. A new addition called Equation Tools should now be seen on the Word Ribbon. A Design tab will appear underneath this heading. Also, a box will be inserted into the document in which you can create and edit the mathematical formula. By default, this equation box will be in Display mode, meaning that it is centered on the next blank line of your document. If you would prefer to have the equation inserted as standard text, click on the arrow next to this box and select Change to Inline.

3. Note that clicking anywhere else in the document will cause the equation box to become inactive. To make it active again, just click on the area with the text Type equation here. Also note that you can change the font and formatting of the equation in the same manner that you would for any other text.

4. Using the tools on the Design tab, build your equation or formula. The first few times you use the equation editor, you might have to do a bit of hunting for some symbols, but most are in intuitive locations. For example, although differentials appear under the Integral tool, derivative forms are found under Fraction.

5. After you ve completed the design of your equation or formula, click anywhere outside the equation box and you ll be returned to the main Word document with the addition in place. If, at anytime, you need to edit the mathematical content, hover the mouse pointer over the area and click on the equation. Once again, you ll be in the editor and can make any desired changes.

Table of contents is a list of divisions (chapters or articles) and the pages on which they start.

You create a table of contents by choosing the heading styles for example, Heading 1, Heading 2, and Heading 3 that you want to include in the table of contents. Microsoft Office Word searches for headings that match the style that you chose formats and indents the entry text according to the heading style, and then inserts the table of contents into the document.

Create a table of contents :

1. Mark entries by using built-in heading styles. Select the heading to which you want to apply a heading style. On the Home tab, in the Styles group, click the style that you want.

2. Click On References Tab and select the Table of contents and insert Table of contents

3. Select The Style and other Setting and click on Ok button.

Update Table of contents

If you want to add more heading in previous table of contents List then mark heading with style option or select the text which you want to insert in the table of contents then click on references Tab and then click add Text in table of contents group and select the level of heading for example level 1, level 2 etc and the click on update table And select update entire table.

Footnotes in MS word

Footnotes are sometimes necessary for providing additional information in your document. They normally use a superscript number as a marker, making it easy for the reader to simply look down from the text to the notes at the bottom to gather further information. Word automatically keeps track of the numbering and placement of the footnotes for you, making this a painless task to perform when writing that thesis, book, or scientific paper. To insert footnotes into your Word document, do the following

1. Click the place in your document that you wish to place the insertion point for the reference mark to the footnote.

2. In the Ribbon, click the References tab.

3. In the Footnotes section, click Insert Footnote. Word will insert the reference mark at the point you selected and then take you to the bottom of the page.

4. Type your footnote.

5. When you are done, right-click the footnote and select Go to Footnote to take you back to the insertion point in the main body so you can continue working on your document.

Caption in MS Word

MS Word give lots of useful features like you can easily insert images, tables, objects etc along with text. If you have inserted images, tables and other objects in your document. Labeling and image can easily be done by you by inserting caption. Use of caption will help you in defining an object, image or table. Here is a collection of tips that will help you in inserting caption in MS Word 2007. Follow the tips shared below:

1. Select the table, picture or object you have inserted in your MS Word document

2. Now select the References menu from the menu bar given at the top of the page

3. Now click on insert caption in Captions Group

4. Here you will see the Caption dialog box. Select the thing you want to label in front of the Label box

5. Click on new label

6. Now type in the caption in New Label dialog box

7. At the end click on the OK button

Numbering of the caption updates automatically so if you want to add further information of numbering, you can click on the numbering button in caption dialog box and click OK. Automatic numbering will make it very simple if you want to rearrange the tables or pictures in the Word document.

Create a Table of Figures

1. Click the References tab. Then click Insert Table of Figures button.

2. Click the Table of Figures tab. And click the Tab leader list arrow

3. Then select the tab leader.

4. Click the Formats list, then select the format to use for the Table of Figures.

5. Click the Options

6. Click the Style list, then select the text formatting

7. Select The Caption and caption Title.

8. Click On Ok Button.

Cross Reference

If you re working on a long document such as an academic paper, you may want to refer readers to another part of your document. This is donning easily with cross reference.

You can insert the cross references manually. However, this will quickly get unruly as your document grows. You d need to go back and correct the cross references when your document is complete. Or, you can use Word s Cross-reference feature. It will update the cross references automatically. You can also click on a Cross-reference in a document to be taken to a reference s target.

Simply follow these steps to use Word 2007 s Cross-reference feature:

1. Position the cursor where you would like to insert the cross reference

2. Open the Insert tab

3. In the Links section, click Cross-reference

4. Select the type of item you would like to reference. For example, you can select headings, footnotes or numbered items. To reference figures or tables, you must use Word s Caption feature

5. Other options in the dialog box will change automatically. The options will let you select from available items to reference. For example, you will see a list of headings or numbered items from which to choose

6. After you have made your selection, click Insert

7. Close the dialog box

If you want to delete a cross reference, simply highlight cross reference and press the delete key.

Creating an Index of a Word Document

If you want to create an index for your Word document, the first task is to mark the words or phrases you want to include in the index. The most common way to do that is to insert an index marker in the document at each occurrence of each item you want to appear in the index.

Marking index entries

To mark index entries manually, follow these steps as long as you can stay awake:

1. Open the document you want to index.

2. Select the word or phrase you want in the index by using the mouse or the keyboard.

3. Press the keyboard shortcut Alt+Shift+X.

4. Alt+Shift+X is one of Word's more memorable keyboard shortcuts, to be sure. It opens the Mark Index Entry dialog box.

5. Double-check the content in the Main Entry field. If it's correct, click the Mark button. If not, correct it and then click Mark.

6. After you mark all of the index entries you want, click the Close button.

7. The index entries are marked with special codes formatted as hidden text so that you can't normally see them and they don't print. They are there, however, waiting to be counted when you create the index.

8. Creating the index

9. After you mark the index entries, the process of generating the index is relatively easy:

10. Move the insertion point to the place where you want the index to appear.

11. The index generally begins on a new page near the end of the document.

12. Open the References tab on the Ribbon and then click the Insert Index button found in the Index group.

13. The Index dialog box appears.

14. Select the index style that you want from the Formats drop-down list.

15. Click OK.

16. The index is inserted into the document.

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Check spelling and grammar

Open a Word document that needs to be checked.
On the Review tab, in the Proofing group, click Spelling & Grammar.
In the Spelling and Grammar dialog box appears, and the first suggested correction is highlighted.
Use the following buttons to check your spelling and grammar:
Ignore Once Ignore this word once, but check it again.
Ignore All Ignore this word throughout the document.
Ignore Rule Ignore this rule throughout the document.
Next Sentence Check the next sentence.
Add to Dictionary Include this word in the program's dictionary.
Change Use the suggested word in the Suggestions pane.
Explain See an explanation for the suggested change.
Change All Use the suggested word to change all instances of this word.
Change All Use the suggested word to change all instances of this word.
AutoCorrect Use the first suggested word each time you click AutoCorrect.
Check grammar Select to correct the grammar in this document.
Undo Undo the change. Continue clicking for previous corrections.

Research

Research options are the specific reference books and research sites that the 2007 Microsoft Office system programs include or exclude when providing Research services. For example, the Research Option services to choose from include dictionaries, thesauruses, and various Internet research Web sites in several languages. The languages available in the Research Options services depend on the language of the services that are installed.

1. To access the Research task pane for a certain word, place your cursor in the word. On the Review tab (Proofing group), click the Research button.

2. The Research task pane appears in the document part of the window. The selected word appears at the top. Use the choices in the task pane to refine your search by reference source, such as an encyclopedia.

How to Use the Thesaurus in Word 2007

Using the Research feature, you can look up synonyms (different words with the same meaning) and antonyms (words with the opposite meaning) in the thesaurus.

1. On the Review tab, click Thesaurus.

2. Press ALT and click the word that you want to look up. Results appear in the Research task pane.

3. To use one of the words in the list of results or to search for more words, do one of the following:

To use one of the words, point to it, click the down arrow, and then click Insert or Copy.

To look up additional related words, click a word in the list of results.

How we Translate The Text in MS Word

The Research Pane in Word 2007 can help you easily translate text into other languages, using bilingual dictionaries powered by WordLingo.com.

To translate a word or phrase, open your Word document and highlight the text you want to translate. Click the Review tab on the Ribbon and select Translate in the Proofing section.

The Research task pane will appear. Choose the language you want to translate to.

The task pane will display the translation. If you want to add the translated text you will need to copy and paste it into your document.

With this tool you can actually translate an entire document. You can also tweak the translation options to suit your individual needs.

For very large amounts of text, Word sends the document to WorldLingo.com for translation.

Word Count

If you re working on an academic paper, you may need to know if your Word document meets certain length requirements. There are ways to estimate your document s word count based on the number of lines it contains. However, Microsoft Word makes it easy to get an accurate count of the words in your document.

To turn on Word count in Microsoft Word 2007, follow these steps:

1. Right-click the Status bar at the bottom of the window

2. Select Word Count

The word count for the entire document will be displayed in the Status bar. If you want to see the word count for a particular selection, simply highlight the select text.

For more detailed information about your document s word count, follow these steps:

1. Open the Review ribbon

2. Click Word Count in the Proofing section

A box will display the number of pages, word count, character count, paragraph count, and line count. You can opt not to include textboxes, footnotes, and endnotes.

Comments Option in MS Word 2007

The comment tool in Word 2007 is a great way to proof-read a report or thesis paper and makes notes to yourself instead of writing them onto a sheet of paper.

1. Open your Word Document. On the Ribbon click the Review tab, and click on the New Comment Icon.

2. Highlight the area where you want to create a note and Word adds a balloon linking to that text where you can add your notes.

3. After organizing my thoughts on this rough draft I choose the Show all Revisions Inline option.

4. This makes it easier to maintain the clean interface on the document. Just hover your mouse over the noted text to see the comment.

Track Changes in Word 2007

Track Changes is a great feature of Word that allows you to see what changes have been made to a document. The tools for track changes are found on the Reviewing tab of the Ribbon.

Track Changes Word Document

Begin Track Changes

To keep track of the changes you ll be making to a document, you must click on Track Changes icon.

To start Tracking Changes:

Click Review Tab on the Ribbon

Click Track Changes

Make the changes to your document and you will see any changes you have made.

Activate Track Changes Button

Document Views

There are four ways to view a document after you have tracked changes:

Final Showing Markup: This shows the document with the changes displayed

Final: This shows the changed document, without the changes displayed

Original Showing Markup: The original document with the changes displayed

Original: The original document without any changes.

To change the view, click the appropriate choice in the Tracking Group of the Review Tab on the Ribbon.

Accept or Reject Changes

When you view the changes in a document you can either choose to accept or reject the changes. This allows you to review the document by each change to accept or reject each change.

Comparing or combining documents

Compare and Combine provides enhanced options for specifying the types of changes you want to compare or merge, such as formatting and white space, along with displaying changes at the word or character level. This option can be useful if you want to expedite a reviewing process by sending separate copies of an original document to reviewers. Then, when reviewers return the documents, you can combine the changes into one document. At other times, you might want to compare two versions of a document and simply look at the differences between the two documents or take advantage of the new revision features for tables.

On the Review tab, click Compare, and then from the list, click Compare. The Compare Documents dialog box opens.

In the Original document area, click the Folder icon to navigate to and select the original document, or select the document from the drop-down list.

In the Revised document area, click the Folder icon to navigate to and select the revised document, or select the document from the drop-down list.

Click More to show the Compare Documents options. Verify that New document is selected in the Show changes in area (you can also choose to show changes in the original or revised document).

On the Review tab, click Compare, and then from the list, click Compare. The Compare Documents dialog box opens.

In the Original document area, click the Folder icon to navigate to and select the original document, or select the document from the drop-down list.

In the Revised document area, click the Folder icon to navigate to and select the revised document, or select the document from the drop-down list.

Click More to show the Compare Documents options. Verify that New document is selected in the Show changes in area (you can also choose to show changes in the original or revised document).

^Combining revisions from multiple authors

In contrast, you use Combine to combine, or merge, two or more documents. All modifications made to the original or revised documents become tracked changes. Unlike the Compare feature, if the revised document contains tracked changes, these changes appear as tracked changes in the combined document. All authors are identified and their revisions are combined into one document. To use the Combine function, use the following steps:

On the Review tab, click Compare, and then click Combine. The Combine Documents dialog box opens, which looks similar to the Compare Documents dialog box.

In the Original document area, click the Folder icon to navigate to and select the original document, or select the document from the drop-down list.

In the Revised document area, click the Folder icon to navigate to and select the revised document (or select the document from the drop-down list) and then click OK.

Protect Document

Click the Review tab on the Ribbon.
Click the Protect the Document icon.
Select Restrict Formatting and Editing.
Select any type of Protection. For example
Check "Allow only this type of formatting and editing."
Make sure "No Changes (Read Only)" appears in the associated list box.
Click the "Yes, start enforcing protection" button.
Give the file a password. WRITE THIS PASSWORD DOWN. IT'S TOO DARN EASY TO FORGET IT WHEN YOU NEED IT AGAIN.
Click OK.

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List of shortcut keys in MS Word

Use edit boxes within dialog boxes

Microsoft Word 2007

HOME Move to the beginning of the entry.

END Move to the end of the entry.

LEFT ARROW or RIGHT ARROW Move one character to the left or right.

CTRL+LEFT ARROW Move one word to the left.

CTRL+RIGHT ARROW Move one word to the right.

SHFT+LEFT ARROW Select or unselect one character to the left.

SHFT+RIGHT ARROW Select or unselect one character to the right.

CTRL+SHFT+LEFT ARROW Select or unselect one word to the left.

CTRL+SHFT+RIGHT ARROW Select or unselect one word to the right.

SHFT+HOME Select from the insertion point to the beginning of the entry.

SHFT+END Select from the insertion point to the end of the entry.

Undo and redo actions

Microsoft Word 2007

ESC Cancel an action.

CTRL+Z Undo an action.

CTRL+Y Redo or repeat an action.

Common tasks in Microsoft Office Word

Microsoft Word 2007

CTRL+SHFT+SPACEBAR Create a nonbreaking space.

CTRL+HYPHEN Create a nonbreaking hyphen.

CTRL+B Make letters bold.

CTRL+I Make letters italic.

CTRL+U Make letters underline.

CTRL+SHFT+< Decrease font size one value.

CTRL+SHFT+> Increase font size one value.

CTRL+[ Decrease font size 1 point.

CTRL+] Increase font size 1 point.

CTRL+SPACEBAR Remove paragraph or character formatting.

CTRL+C Copy the selected text or object.

CTRL+X Cut the selected text or object.

CTRL+V Paste text or an object.

CTRL+ALT+V Paste special

CTRL+SHFT+V Paste formatting only

CTRL+Z Undo the last action.

CTRL+Y Redo the last action.

CTRL+SHFT+G Open the Word Count dialog box.

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Create, view, and save documents

CTRL+N Create a new document of the same type as the current or most recent document.

CTRL+O Open a document.

CTRL+W Close a document.

ALT+CTRL+S Split the document window.

ALT+SHFT+C Remove the document window split.

CTRL+S Save a document.

Find, replace, and browse through text

CTRL+F Find text, formatting, and special items.

ALT+CTRL+Y Repeat find (after closing Find and Replace window).

CTRL+H Replace text, specific formatting, and special items.

CTRL+G Go to a page, bookmark, footnote, table, comment, graphic, or other location.

ALT+CTRL+Z Switch between the last four places that you have edited.

ALT+CTRL+HOME Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.

CTRL+PAGE UP Move to the previous edit location.

CTRL+PAGE DOWN Move to the next edit location.

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What is Microsoft Word?

Advantages of Ms Word

Elements of the Environments of Microsoft word 2007

Creating a new Blank Document In MS Word

Creating a new document from template In MS Word

Opening an Existing Document In MS Word

Saving a File as a Word 2007 Document

Closing Files

Home Tab

Font List:

Font Size:

Clear Formatting command

Paragraph Group

Aligning Text in MS Word

Indenting Text In MS Word

Line Spacing in MS Word

Borders and Shading in MS Word

Borders and Shading Options: Dialog Box Option

Inserting Bullets and Numbering in MS Word

Sorting a List In MS Word

Word 2007 Indenting

Adjusting Left and Right Paragraph Indentation from the Ribbon

Adjusting Indentation from the Paragraph Dialogue Box

Adjusting Indentation from the Ruler

Styles in MS word

Apply Styles

Creating New Styles

Style Inspector

Finding Text In MS Word

Replacing Text in MS Word

Advanced Options

Insert Tab in MS Word

How we insert the cover page

Insert or create a table in MS Word

Creating table by table templates

Use the Table menu

Use the Insert Table command

Draw a table

Adding a Picture to a Word 2007 Document

Positioning Images

Wrapping Text

Inserting Clip Art

Insert shapes in MS Word

Insert SmartArt in a document

Insert a chart in MS Word 2007

Create the Bookmark

Create a hyperlink to a document, file, or Web page

Cross-references

Header and Footer in MS Word

Adding a Text Box in Word 2007

Using WordArt in Word

How to Add Drop Cap

Insert The Date and time

Insert Object

Equations in Microsoft Word

Table of Contents

Footnotes in MS word

Caption in MS Word

Create a Table of Figures

Cross Reference

Creating an Index of a Word Document

Check spelling and grammar